Pre-Event Checklist: 6 weeks or more

Participate in any informational sessions/meetings with partners to obtain event approval

Arrange and coordinate any necessary meetings/emails to obtain site administrator approval

Ensure facility use agreements and other practice agreements have been reviewed and are current

Ensure facility use agreements and other practice agreements have been reviewed and are current

Coordinate site assessment date with partner

Plan and communicate site assessment date; ensure all necessary parties can be present

Conduct site assessment using Event Planning Checklist

Participate in site assessment

Email copy of checklist with action items to partner

Follow-up on agreed action items per checklist

Create a volunteer roster document based on event needs and email to partner

Assist in general volunteer recruitment

Arrange vaccinator group and associated preceptors

Provide/review lead agency/vaccine source list of desired vaccines

Prepare layout design and share with partner; make any additional changes

Review layout design and provide feedback to lead agency

Obtain out-of-compliance data from school; necessary for proper vaccine planning

Determine out-of-compliance/immunization coverage needs among students